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Research and Innovation at The University of Toledo

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Internal Funding

Proposal Guidelines

Major changes are coming to the internal seed grant funding program this year. Please contact Eva English for futher details.

This page outlines guidelines for minor and major Seed Grant programs. Please see the individual program guidelines for Rocket Research Acceleration Programs.

Eligibility

  1. Full-time tenured and tenure-track faculty who will remain at the University during the following academic year are eligible to apply. Preference will be given to untenured tenure-track faculty. Tenured faculty may also apply; however, associate and full professors should clearly demonstrate how the proposed project will either contribute to advancement toward higher national stature through a significant contribution to the discipline or move the investigator into a promising new area of research or scholarship.
  2. PIs must be employed as a full-time ÃÛÌÒ´«Ã½ during the full academic year of the award.
  3. Investigators may be a PI on one, and only one, proposal submitted to anyÌýmajor Seed Grant program in a given Academic Year. Submission of more than one Seed Grant major program proposal in total by the same PI will result in their disqualification.ÌýÌýPlease submit only one proposal as PI to the program most aligned with your research interests.Ìý (A Letter of Intent or pre-proposal does not count as a proposal for these purposes.)ÌýÌýA faculty member may, however, be a co-investigator on a second proposal submitted to one of the followingÌýmajorÌýprograms: Research Awards and Fellowships, deArce-Koch Memorial Fund in Support of Medical Research and Development, and Research Innovation Program, provided that salary is not received and the activities are independent.
  4. Faculty may not receive more than two of any major Seed Grant awards as Principal Investigator over any seven- year period, and faculty may not receive any major awards as Principal Investigator in two consecutive years.
  5. Faculty must have at least six weeks without summer teaching if they are awarded a summer fellowship under a Seed Grant award program.
  6. Faculty members with start-up fund accounts are not eligible for support unless documentation shows that start-up funds cannot support the Seed Grant project.ÌýÌýFor example, if start-up funds are dedicated entirely to the purchase of an instrument then it is possible to seek Seed Grant support for programmatic activity.ÌýÌýIn all cases, faculty members with grant and/or startup funding must indicate the extent of that funding, and how the need for Seed Grant funding requested is not met by those sources of funding. Generally those with remaining start-up funds will be evaluated at a lower priority than those without start-up funds.
  7. See our FAQ for additional questions and answers about eligibility.Ìý

Deadlines

General deadlines apply unless noted otherwise in the program-specific deadline.

Minor Programs

Proposals accepted at any time until funds for the fiscal year have been exhausted.

Major Programs

If an LOI is required by the program, full proposals are by invitation only.

LOIs Third Tuesday in October
Full Proposals Second Thursday in January

Submission Requirements

General submission requirements apply unless noted otherwise in the program-specific Submission Requirements.

Any documents uploaded should use standard 8.5 x 11 inch page size with one-inch margins, double-spaced unless otherwise noted, and use 11-point or 12-point type limited to Ariel, Palatino, or similar font.

Submission Process

All Minor Seed Grant proposals must be submitted through the portal.Ìý See the InfoEdÌýguidance page for how-to guides.Ìý

All Major Seed Grants and Rocket Research Acceleration Program proposals must be submitted through the portal.

Please submit any questions via e-mail toÌýInternalSeedGrants@ÃÛÌÒ´«Ã½.edu.

Proposal Review

All proposals will undergo administrative review to ensure compliance with the overall program requirements by the Office of Research and Innovation prior to formal review of the content of the proposal. Those not meeting program and format requirements will not undergo review and are not eligible for funding.

The University Research Council reviews the Research and Fellowship Program and the deArce-Koch Memorial Endowment Fund Program proposals. External experts from other universities or research institutions review the the Research Innovation Program.

Award Notification

All identified PIs, co-PIs and key personnel on a project recommended for funding must ensure that all reports for external sponsors (e.g. NSF, NIH, USDA, etc.) have been submitted according to sponsor timelines and requirements. Failure to submit timely reports will delay processing of Seed Grant funding and may result in recinding the Seed Grant funds to the research team.

You will receive an award letter signed by the Vice President for Research and Innovation via email.

Grants Accounting will establish a restricted account (index) for your project.

Approvals from the Institutional Review Board, the Institutional Animal Care and Use Committee, and the Institutional Biosafety Committee are not required prior to proposal submissions. However, funds will not be released without all required protocol approvals in place.

Reporting Requirements

Submit required reports toÌýInternalSeedGrants@ÃÛÌÒ´«Ã½.edu.Ìý Please refer to the program-specific reporting requirements for due dates.

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Frequently Asked Questions About Eligibility

I’ve received two major Seed Grant awards. Am I eligible to apply for one this year?

The guidelines say you are limited to two major awards in seven years and may not receive major awards in two consecutive years. If you received an award in spring 2020 and another one in 2025, you would be eligible to apply for a major award in January 2027, as any resulting award would start when seven years have elapsed since the beginning of the 2020 award.

I want to submit to the deArce-Koch or Research Awards and Fellowships program in January, but also want to submit to the Research Innovation Program. Am I allowed to do that?

You may submit a Letter of Intent as PI in October to the Research Innovation Programs. If you are invited to submit a proposal for the January deadline, you will not be able to apply as PI to any other major program in January.

I see that I am not allowed to apply as PI for more than one major award in one application cycle. Am I allowed to be listed as co-investigator on another proposal if I submit a proposal as PI?

Yes, you may be co-investigator on other proposals while submitting one proposal as PI.

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Research and Technology Complex
2600 Dorr St.Ìý
Toledo, OH 43606
Mail Stop 218
2801 W. Bancroft St.

Toledo, OH 43606
419.530.6171